Keppytronics LLC Privacy Policy
Last Updated: 2026 June 25, 2026
At a Glance: Keppytronics LLC will never sell your personal data. If you provide data to us, we use that data to deliver our professional services and communicate with you. We share data only with essential service providers (like secure hosting and payment processors) needed to run our business.
If we have questions, you can reach us anytime at keppytronics+privacy@protonmail.com.
What We Collect & Why
Information You Give Us Directly
When you reach out for a consultation or sign up for our services, you voluntarily provide us with personal details. This typically includes your name, email address, phone number, and any business context you share in your messages.
Why we need it: We cannot communicate with you or deliver our consulting services without this information.
Legal basis: Processing this data is necessary for the performance of our contract with you, or to take steps at your request before entering into a contract.
Information Collected Automatically
As you navigate keppytronics.com, our systems automatically log certain technical details. This includes your IP address, browser type, and basic interaction data (like which pages you visit).
Why we need it: This data helps us understand how our website is performing, catch technical errors, and prevent malicious activity.
Legal basis: We rely on our legitimate interest in maintaining a secure, functional, and optimized digital presence.
Information from Third Parties
We occasionally receive information about you from trusted third-party partners. For example, if you pay for our services online, our payment processor will send us a confirmation that includes your billing details (though we never see or store your full credit card number).
Why we need it: To verify transactions and ensure your account is properly credited.
Legal basis: Performance of a contract and our legitimate interest in managing our financial records.
How We Use Your Information
Core Service Delivery
Our primary use of your information is to perform the work you hired us to do. We use your contact details and business information to provide our consulting services, manage your account, and fulfill our contractual obligations to you.
Communication
We will use your email address or phone number to send you important administrative updates, respond to your inquiries, and send invoices. These communications are necessary to negotiate and complete a contract.
Security and Fraud Prevention
Protecting our infrastructure is critical. We monitor technical logs and user behavior to detect, prevent, and respond to potential security incidents or fraudulent activity. This processing is grounded in our legitimate interest in keeping our platform and our clients safe.
Legal Compliance
Sometimes the law requires us to process or retain certain information. For example, we must keep accurate financial records for tax purposes. In these cases, our processing is based on a strict legal obligation.
Essential Service Providers
To run a modern consulting business, we rely on carefully vetted third-party tools. We share information with secure hosting providers that keep our website online and payment processors that handle our billing. These providers are legally bound to protect your data and can only use it to provide their specific service to us.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Legal Requirements
If we receive a valid legal request, such as a subpoena or court order, we may be required to disclose certain information. We will only share what is strictly necessary and, whenever legally permitted, we will notify you before handing anything over.
Business Transitions
If Keppytronics LLC is ever involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will ensure that any acquiring entity respects the commitments made in this Privacy Policy.
With Your Consent
For any situation not covered above, we will ask for your explicit permission before sharing your personal information. You always have the right to say no.
Your Privacy Rights
Depending on where you live, you have powerful rights regarding your personal data, particularly under the CCPA/CPRA in California, as well as laws in Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), and other states. We extend these core rights to all our users, regardless of their location.
- Right to Access: You can ask us for a copy of the personal information we hold about you. We will provide this within 45 days of a verified request.
- Right to Correction: If you spot a mistake in your data, let us know and we will update our records promptly.
- Right to Deletion: You can request that we erase your personal information. We will honor this request unless we have a legal obligation to keep the data (like tax records) or need it to complete a transaction you requested.
- Right to Data Portability: You can ask for your data in a structured, commonly used, and machine-readable format so you can transfer it to another service.
- Right to Opt-Out: You can easily opt out of any marketing communications by clicking the “unsubscribe” link in our emails.
- Right to Withdraw Consent: If you previously gave us permission to process your data, you can change your mind at any time. This won’t affect any processing that happened before you withdrew consent.
- Right to Non-Discrimination: We will never charge you different prices or provide a lower quality of service just because you exercised your privacy rights.
To exercise any of these rights, please email us at keppytronics+privacy@protonmail.com. If you feel we have not addressed your concerns, you also have the right to lodge a complaint with your state’s Attorney General or relevant data protection authority.
Data Security
We align our security practices with rigorous industry standards. While we work tirelessly to protect your information, we cannot guarantee absolute security.
You also play a role in keeping your data safe. We encourage you to use secure networks when communicating with us and to be mindful of the information you share over unencrypted email. In the unlikely event of a data breach that compromises your personal information, we commit to notifying you and the relevant authorities within the timeframes required by state laws.
Data Retention
We do not hoard data. We keep your personal information only for as long as we have a legitimate business need to do so.
- Active Client Data: We retain your contact and project information for the duration of our consulting relationship, plus a reasonable buffer period to accommodate follow-up questions or returning business.
- Financial Records: By law, we are required to keep invoices, payment records, and related financial data for up to 7 years for tax and accounting purposes.
- Marketing Preferences: If you opt out of marketing, we keep a minimal record of your email address indefinitely simply to ensure we respect your “do not contact” request.
- Technical Logs: Routine server and security logs are typically automatically overwritten or deleted within 12 months, as they lose their security relevance after that time.
Children’s Privacy
Our professional consulting services are designed strictly for businesses and adult professionals. We do not knowingly collect, solicit, or maintain personal information from anyone under the age of 13 (or under 16, as applicable under the CCPA).
If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at keppytronics+privacy@protonmail.com. If we discover that we have inadvertently collected data from a minor, we will take swift action to delete that information from our servers in compliance with the Children’s Online Privacy Protection Act (COPPA).
International Transfers
Keppytronics LLC is based in the United States, and our servers and service providers are primarily located here. If you are accessing our website or services from outside the US, please be aware that your information will be transferred to, stored, and processed in the United States. By using our services, you understand that your data is subject to US laws, which may offer different privacy protections than those in your home country.
Changes to This Policy
Privacy laws and business practices evolve, and this policy will occasionally change to reflect that. When we make updates, we will revise the “Last Updated” date at the top of this page.
If we make material changes to how we handle your existing personal data (such as using it for a new, unstated purpose) we will provide fair notice by emailing our active clients or posting a prominent banner on our website before the changes take effect. We encourage you to review this policy periodically to stay informed about how we protect your privacy.
Contact Us
We welcome your questions, feedback, and requests regarding this Privacy Policy. If you need to reach out, you can contact our privacy team at keppytronics+privacy@protonmail.com.
We monitor our privacy inbox closely and aim to respond to all general inquiries within a few business days, and to formal privacy rights requests within the legally required 30 to 45-day timeframe.